10/11/22 Board of Supervisors’ Meeting Minutes
TOWN OF CRANE LAKE
BOARD OF SUPERVISORS’ MEETING
October 11, 2022
The October 11, 2022, Board of Supervisors’ Meeting was called to order by Chairman Jerry Pohlman at 5:31PM at the Crane Lake Chapel Fellowship Hall with the Pledge of Allegiance recited by those in attendance including Supervisors Brandon Anderson & Jerry Pohlman; Treasurer Traci Bak; Deputy-Clerk Gretchen Janssen; Clerk Jo Ann Pohlman; and four members of the community (including Zoom). Supervisor Jim Janssen was absent.
BUSINESS
Additions to the Agenda: There were none.
Minutes – A motion was made by Brandon, supported by Jerry, to approve the minutes of the 9/21/22 Board of Supervisors’ Meeting. All voted in favor and the motion carried.
Treasurer’s Report –The September Cash Balances were read, and the bills were presented as follows: Costin Group – $1,250.00; IRS – $497.58; Lutefisk Tech. – $333.90; Lake Country Power – $17.31; Jeff Truebenbach – $675.00; CLVTB – $8,091.25; Johnson, Killen & Seiler – $6,161.14; and Payroll – $758.43. A motion was made by Jerry, supported by Brandon, to approve the Treasurer’s Report as read and the payment of bills. All voted in favor and the motion carried.
The Clerk presented the correspondence. The correspondence was received and will be placed on file and acted upon as required.
OLD BUSINESS
VNP-Visitor Center/Campsite:
Committee Report & Resulting Board Action: Gretchen Janssen provided the following report: Architects/Engineers
Dan Hinzman dropped off Construction Plans for the Campground and Visitor Center yesterday. These plans should be reviewed and circulated to Town board members and committee members for comment within two weeks. His report noted that this project should be ready to go out for bid by month’s end, so this is our last chance for changes without expensive change orders. (A hard copy of the Visitor Center plan has been present in the Chapel since July for public review, and we will get another hard copy of this plan to keep here as well). ARI has agreed to complete a pre-design requirement at the rate of $15,000 (covered by grant funds). This is a 52 page document which will be reviewed by the state before the Visitor Center building can go out for bid. The committee recommends approving this expense so they can begin this process right away. Invoices this month from ARI and S.E.H shown on the attached worksheet.
Website / Logo The Town was awarded a tourism grant from the IRRR in the amount of $2707.50 to pay 50% of the costs associated with setting up a website for the campground. The committee has collected quotes from 4 different companies and would like to recommend signing an agreement with TechBytes out of Eveleth. This quote was by far the lowest, and this company has extensive experience with campgrounds. They also provided a quote for their own reservation system software, but at this time we would like to recommend only moving forward with creating a basic, starter website. The design cost is $1000 and the annual cost for domain, hosting, and WordPress updates is $195 annually. They would require us to write the copy for the site and provide photos, so any help with that would be appreciated. W.A Fisher has provided over a dozen ideas for logos, and the committee has narrowed them down to the two attached as potential favorites. Any comments from the Town board are welcome as we continue to work on this.
Action Items:
- Sign contract with Tech Bytes to begin Campground website development. A motion was made by Jerry, supported by Brandon, to approve and sign the Committee’s recommended website designer’s proposal from Tech Bytes for $1,000 for design work and $195 as the annual fee. All voted in favor and the motion carried.
- Sign ARI agreement for required pre-design. A motion was made by Jerry, supported by Brandon, to approve and sign AIA’s Amendment to the Professional Services Agreement amounting to $15,000 to prepare Predesign Documentation for the Crane Lake Visitor Center as outlined in the Professional Services Proposal dated 10/3/22. All voted in favor and the motion carried.
- Approve project expenditures totaling $22,940 (worksheet attached). A motion was made by Brandon, supported by Jerry, to approve the payment of project expenditures amounting to $22,940.00. All voted in favor and the motion carried.
- Review Construction plans, send comments/questions to Dan Hinzman S.E.H.
- Comment on logo ideas
Crane Lake Meeting Minutes – October 11, 2022
VNP-Visitor Center/Campsite:
Bayside Drive Upgrade: Following the Bayside Drive Hearing on 10/10/22, the Board adopted Resolution #2022-07 Conditionally Establishing Bayside Drive as a Township Road. S.E.H. presented a proposal to the Board for the final design of the Bayside Drive Reconstruction project. A motion was made by Brandon, supported by Jerry, to approve and sign the Agreement for Professional Services between the Town of Crane Lake and S.E.H. for the project described as: Bayside Drive Final Design for a lump sum amount of $49,500.00, including expenses and equipment. All voted in favor and the motion carried.
ATV Report: The group continues to work on the trails. The fall trail ride fund raiser was a success with good weather. The next meeting is at Melgeorge’s tomorrow night.
Trails Report: There was no report.
American Rescue Plan Act Fund: There was nothing new.
CIC: The LCCMR has approved the CIC changes made by Attorney Roy Christensen. Attorney Roy Christensen will provide a resolution to the Board to approve the changes to the CIC.
Flooding: The Township continues to work with FEMA for expenses acquired by the Township related to the flooding this spring.
NEW BUSINESS
Election Judge Roster Approval: A motion was made by Jerry, supported by Bandon, to approve the Clerk’s Recommendation for Election Judge Appointment. All voted in favor and the motion carried.
FYI – The Clerk will be posting and publishing the Manager positions for the CLWSD.
Other New Business: There was none.
Comments from Officers: Jerry thanked everyone for their patience with his absence from meetings the last few months.
Public Comments: Gretchen asked who is tracking the donations received during the flooding this spring. Beth Bak is tracking the donations and expenses acquired, all being facilitated through the ATV accounts.
Next Meeting: Board of Canvass Meeting – November 15, 2022 – 5:30PM, Fellowship Hall
Board of Supervisors’ Meeting – Immediately Following.
There being no further business, the meeting was adjourned at 6:05PM.
Jo Ann Pohlman, Clerk Jerry Pohlman, Chairman
This draft of the Crane Lake Township minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the Crane Lake Board of Supervisors.
