March 19, 2003: Reorg. meeting Minutes
The March 19, 2003 Reorganizational/Board of Supervisors’ Meeting was called to order by Clerk Jo Ann Pohlman at 5:30PM at the Crane Lake Chapel Fellowship Hall with the Pledge of Allegiance recited by those in attendance including: Supervisors Ruth L. Carlson, Terrie Hoff, and Mark Anderson, Treasurer Jacque Eggen, Clerk Jo Ann Pohlman, a reporter from the Cook News-Herald, a reporter from the Voyageur Sentinel, and 6 members of the community.
Clerk Jo Ann explained that she had failed to announce at the beginning of the Annual Meeting of 3/11/03 that the meeting was being recorded. The video of the meeting has been placed on file.
Clerk Jo Ann swore in newly re-elected Supervisors Ruth L. Carlson, Terrie Hoff and Mark Anderson and newly re-elected Treasurer Jacque Eggen and issued their Certificates of Election.
Clerk Jo Ann asked for nominations for Chairman. Terrie had researched how other Townships elected their Chairman and Vice-Chairman. She found that the person with the most votes was usually elected Chairman and that the Supervisor in the last year of their term should be Chairman and the Supervisor in their second year of their term should be Vice-Chairman. Based on that information Terrie made a motion, supported by Mark to nominate Ruth L. Carlson as Chairman. There being no other nominations for Chairman, a vote for Ruth L. Carlson to serve as Chairman was unanimous. Jo Ann then asked for nominations for Vice-Chairman. A motion was made by Ruth, supported by Mark to nominate Terrie Hoff as Vice-Chairman. There being no other nominations for Vice-Chairman, a vote for Terrie Hoff to serve as Vice-Chairman was unanimous. Jo Ann then turned the meeting over to Chairman Ruth.
Additions to the Agenda: Approval of the Board of Canvass Meeting of 3/11/2003.
Minutes – A motion was made by Terrie, supported by Mark to approve the minutes of the 2/11/2003 and 3/2/2003 meetings. Motion carried. A motion was made by Terrie, supported by Ruth to approve the minutes of the 3/11/2003 Board of Canvass Meeting. Motion carried.
Treasurer’s Report – Jacque read the following Financial Statement for the month of February 2003: Beginning Balance – $7,270.92, Receipts – $1,303.02, Disbursements – $806.40, Ending Balance – $7,767.54. Jacque explained that $65.16 was the actual receipts total as $1,237.86 of the receipts is for lodging tax collected to be forward to the CLVTB. A motion was made by Mark, supported by Terrie to approve the Treasurer’s Report. Motion carried. Jacque then presented the bills as follows: CLVTB – $1,237.87, Cook News-Herald – $182.93, Shirley Sanborn – $56.00, Charlotte Bystrom – $56.00, Jim Phelps – $56.00, Arthur Eggen – $25.00, and Payroll – $376.78. A motion was made by Mark, supported by Ruth to approve the payment of bills. Motion carried.
The Clerk presented the correspondence. The correspondence will be placed on file as presented and action will be taken where needed.
Welcome to Crane Lake Sign – Supervisor Mark reported that a company from International Falls has been awarded the bid for the sign work. The sign and the statue should be in place before the opening of fishing season.
Tobacco Licensing & Regulation – Supervisor Terrie reported that she is still working on it and information will be presented by the August meeting.
Speed Zone Signs – Supervisor Mark is hopeful that the signs will be in place by the opening of fishing season. He reported that MnDOT wants St. Louis County to come to Crane Lake to see if signs are needed.
Web Site – Supervisor Ruth reported that the CLVFD has asked to link to the Town of Crane Lake Website. The website is being designed and the Fire Department will be contacted to add their page to the Town of Crane Lake site. Terrie’s son owns CraneLake.net and is willing to give the name to the Town if they want it.
Town Board Meeting Date & Time: A motion was made by Mark, supported by Terrie for the Town Board Meeting Date and Time to remain the same – The second Tuesday of each month at 7:30PM. Motion carried.
Official Newspaper: A motion was made by Ruth, supported by Terrie to continue with the Cook News-Herald as the official newspaper of the Town. Motion carried.
Official Posting Places: A motion was made by Ruth, supported by Mark for the posting places to remain the same. The Church, Fire Hall, and Post Office and the following places of business when open – Voyagaire, Scott’s Resort & Seaplane Base, Borderland Lodge, Handberg’s Marine, Anderson Outfitters, and Nelson’s Resort. Motion carried.
Legal Representative: A motion was made by Ruth, supported by Terrie for Colosimo Patchin Kearney Lindell & Brunfelt to remain as legal representatives. Motion carried.
Depository/Bank: A motion was made by Terrie, supported by Mark that any bank in St. Louis County may be used with the Beacon Bank of Duluth being designated as our primary bank. Motion carried.
Fellowship Hall Rent: A motion was made by Terrie, supported by Ruth to continue with $1 per meeting. Motion carried.
Minutes Distribution and Posting Policy: A motion was made by Ruth, supported by Terrie that the minutes would be mailed to those supplying the Clerk with stamped envelopes, and would be posted at the Church and the Post Office as before plus they will be placed on the website when the website is established. Motion carried.
Officer Salaries & Meeting Rate: A motion was made by Ruth supported by Mark that the salaries and meeting rates remain the same (Supervisors – $5 per meeting, Clerk $175 per month plus $30 per meeting, and Treasurer $90 per month plus $30 per meeting) to be reviewed at the end of this year. Election Judge payment will also remain the same at $8 per hour and $10 per hour after 10PM. Motion carried.
Mileage Reimbursement: A motion was made by Ruth, supported by Terrie to follow the State guideline which fluctuates and at this time is .36 per mile. Motion carried.
Scott Lundgren, Manager of the Orr Regional Airport requested a donation for facility expansion. Mark suggested that the CLVTB may want to contribute as the businesses benefit from the airport.
MAT District 10 Meeting Report – Ruth reported that she and Terrie attended the meeting at Rice Lake Township where Jim Fisher was elected District 10 Director replacing retiring Director Bernie Pistner. Terrie added that several counties were represented as well as many townships. They both agreed that they are a great group of people to learn from.
April Short Course in Eveleth 4/4/03 – A motion was made by Ruth, supported by Terrie that mileage and registration fees would be paid for any officers choosing to attend the Short Course. Motion carried.
Nelson Resort Liquor License Renewal – A motion was made by Ruth, supported by Mark to grant their request for renewal of their Seasonal On-Sale/Sunday On-Sale Intoxicating Liquor License. Motion carried.
Community Building – Chairman Ruth read the results of her Community Building Research to those in attendance. Her findings and a map are attached. A motion was made by Ruth, supported by Terrie to move forward in discussion with the Forest Service and research into the possibility of a land swap between the Town of Crane Lake in partnership with Bill Congdon and the U.S. Forest Service. Motion carried.
Assessor Fees – A letter was received from Rich Vidmar offering his services as assessor to the Town from July 1, 2003 through June 30, 2004 at the same price we will be paying this year. It would be a savings of $3,000 for the Town. A motion was made by Terrie, supported by Mark to contract with Rick Vidmar to do the assessment work. There was some discussion. Motion carried.
Butch Eggen congratulated the Board on contracting Rich Vidmar for the assessment work and thanked the Board for saving the Town $3,000.
Butch Eggen feels the Board should definitely pursue the land exchange. He suggested that the Board proceed with caution with legalities when engaged with citizens in the community.
Comments from Officers – Jo Ann said she is glad the elections are over. Terrie asked that the Budget Committee remove the line item for fireworks from the 2004 Budget and contact Buyck to delete their $1,000 commitment from their budget also. She will continue asking for donations. Ruth said the Budget Committee would meet again when they have more numbers to work with.
Next Meeting: Board of Supervisors Meeting, April 8, 2003 – 7:30PM at the Crane Lake Fellowship Hall.
Board of Equalization Meeting, April 23, 2003 – 3PM at the Crane Lake Fellowship Hall.
There being no further business the meeting was adjourned by Chairman Ruth at 6:35PM.
Jo Ann Pohlman, Clerk Ruth L. Carlson, Chairman