June 10, 2003: Minutes
The June 10, 2003 Board of Supervisors’ Meeting was called to order by Chairman Ruth Carlson at 7:30PM, at the Crane Lake Chapel Fellowship Hall with the Pledge of Allegiance recited by those in attendance including: Supervisors Ruth L. Carlson, Terrie Hoff and Mark Anderson, Treasurer Jacque Eggen, Clerk Jo Ann Pohlman, a reporter from the Cook News-Herald, a reporter from the Voyageur Sentinel and 8 members of the community.
Additions to the Agenda: Old Business: Acceptance of Richard Vidmar’s Contract.
New Business: Board Appointment Procedure
Minutes – Motion by Terrie, supported by Mark to approve the minutes of the May 13, 2003 Board of Supervisors’ Meeting with the following correction: An addition to the Agenda under New Business by Mark Anderson. Motion carried.
Treasurer’s Report – Jacque read the following Cash Flow Statement for the month of May: Beginning Balance – $5,643.76, Receipts – $2,341.37, Disbursements – $1,790.47, Ending Balance – $6,194.66. A motion was made by Mark, supported by Terrie to accept the Treasurer’s Report as read. Motion carried. Jacque then presented the bills as follows: CLVTB – $2,213.14, MN Assoc. of Townships Agency – $460.00, ElyMinnesota.com – $418.70, and Payroll – $446.06. A motion was made by Mark, supported by Terrie to approve the payment of bills. Motion carried.
Correspondence – The Clerk presented the correspondence. The correspondence was received as read and will be placed on file and acted upon as required.
Welcome to Crane Lake Sign–Co-op with CLVTB – Supervisor Mark reported that the sign is in place and installation work is completed; there will be some additional landscaping work done next year. There will be a light on the ground rather than on a pole to illuminate the sign.
Tobacco Licensing & Regulation – Supervisor Terrie reported that a rough draft of the ordinance is ready; however, it needs some fine tuning. It will be ready for approval at the next meeting and will be in place by August so that applications for 2004 can be sent out.
Signage–Speed Zone Signs – Supervisor Mark reported that he spoke to MNDOT two weeks ago. They said they would probably place signs by Anderson’s soon and would place the signs in the Gold Coast area after the construction is completed.
Web Site – Ruth reported that the website is up, the picture is there and that we have two addresses: www.cranelaketownship.com and www.cranelaketwp.com. The site will include pages for Minutes, Financials & Agendas; Community Action Plan; Map; community activities and links to the CLVTB, CLWSD, and the Fire Department. The Clerk will feed information into the website.
Land Swap –Chairman Ruth reported that a memo had been sent to the Board members detailing the land swap process for their review and comment. She requested the authority to put the memo in the form of a letter to be sent to the Fire Department, the Snowmobile Club, and the Visitor & Tourism Bureau so the community would be aware of the process and to ask for their support. A motion was made by Terrie, supported by Mark to send the memo to the organizations with a request for a letter of support. Motion carried.
Population & Household Estimates – A letter was received from the State Demographic Center last month with an estimate of population and households in the Town of Crane Lake. This figure is being challenged and documentation has been sent to the Demographic Center for their consideration.
Resolution No. 2003-02 – A motion was made by Mark to approve the Resolution reversing the April 23, 2003 Board of Appeals and Equalization meeting decision granting homestead classification to Michael Seigley. Ruth supported the motion for discussion. Ruth explained this was a very touchy and personal issue. She further explained that she spoke to the Township Attorney, Michael Kearney for his advise on the legality and process of this action. Mr. Kearney composed the resolution verifying the issue is being handled correctly. Vote on the motion was Ruth and Mark for and Terrie against. Motion carried by majority vote.
Vacancy on Sanitary District Board – Ruth explained to the community members present that she had contacted our County Commissioner in April and was told that there is quite a process to be completed before the Town Board could assume the responsibility of manager appointment. She told the Commissioner that the Town Board would need something in writing from the County to empower the Town Board to appoint a manager to the CLWSD Board. The County has not moved on this issue to date. The Township is not negligent in its duty but does not want to usurp someone else’s responsibility.
Acceptance of Richard Vidmar’s Contract – The Board previously voted to hire independent appraiser Richard Vidmar to replace the County Assessors. The Township will be able to save $2,000 per year by hiring Mr. Vidmar. Township attorney, Michael Kearney reviewed the contract and suggested that the Board sign the contract. A motion was made by Ruth, supported by Terrie to sign the contract with Richard Vidmar for assessment services. Motion carried. Mr. Vidmar would like to set a time to meet with some of the Board members and to begin appraising some of the lake properties.
Letters of Commendation Acknowledgement for First Responders – There was a near tragedy at Handberg’s Marine recently where the Fire Department was called to respond. Their quick response and correct medical procedure saved a woman’s life. A motion was made by Ruth, supported by Mark to send letters of commendation to those responding to the scene; Jeff Sanborn, Jerry Pohman, Kalie Klaysmat and Amy Ulen. Motion carried.
University of Minnesota – Award of Distinction – The University of Minnesota outreach program of Northeast Minnesota Sustainable Development Partnership presented an Award of Distinction to the Crane Lake Local Government project which established the Town of Crane Lake. The Partnership program is divided into five districts in the State. Each district was given an Award of Distinction. Sandra Bodkin and Ruth L. Carlson attended the ceremony and accepted the award presented by University President Robert Bruininks to the Town of Crane Lake. Following the award ceremony a reception was held featuring 100 different Minnesota food products.
Copy and Information Requests – A motion was made by Mark, supported by Ruth to establish a policy of charging 25 cents per copy (includes labor) for copy requests and $25 per hour for other labor requests. Discussion followed regarding the necessity when the minutes and other information will be on the website. It was determined that not everyone would have access to the website and may still request copies. Motion carried.
Liquor License – Pine Point Lodge – Ruth explained that the County issues the liquor licenses and the Town must acknowledge what the County is doing by granting approval. All liquor licenses granted at the last meeting were renewals, none were new requests. Pine Point was omitted by the County. A motion was made by Ruth, supported by Mark to grant the request of Pine Point for renewal of their 3.2 Percent Malt Liquor License for the County. Motion carried.
MAT Short Course in Grand Rapids on 7/31/03 – Clerk Jo Ann requested that Board members let her know if they plan to attend by July 1 so a check can be approved for pre-registration at the July Board of Supervisors Meeting. A motion was made by Mark, supported by Terrie to pay transportation expenses for those attending. Motion carried.
Newsletter – Chairman Ruth explained that since there has been a lot going on and the summer cabin people may not have computers at their cabins to check the Township website, it would be nice to send a summer newsletter. A motion was made by Ruth, supported by Terrie to send a summer newsletter. There was discussion on the expense as this was not budgeted for this year; however, there is a contingency fund, which could be used. Motion carried.
Board Appointment Procedure – A policy should be developed for the Board to follow when the Town Board is required to appoint members to other Boards in the future. Ruth called County Commissioner Mike Forsman’s Secretary requesting that the County’s procedure be faxed to the Town for reference. A motion was made by Ruth, supported by Terrie to develop a policy to be reviewed and acted upon at the next meeting. Ruth, Jo Ann, and Jacque will work on the policy and send a memo to Terrie and Mark for their review and comment. Discussion followed regarding how the County’s information would be used. It was thought that the County’s format would be used for reference only and the Township policy would be less complicated. Motion carried.
PUBLIC COMMENTS – Some of the comments were as follows:
Sandra Bodkin spoke on behalf of the Crane Lake Snowmobile Club. They are frequently asked by small fund raising groups for donations and are able to contribute through their gambling funds. They have a request for a donation for fireworks for the enjoyment of the children of Crane Lake. The Crane Lake Snowmobile Club would like to make a donation to the Town of Crane Lake earmarked for the youth of the community. A motion was made by Ruth, supported by Mark to accept a donation of $200 to be passed on to the youth for the enjoyment of the community. Motion carried.
Larry Olson asked if the Town has their own Assessor, does the Town issue building permits. The response was no, building permits are applied for through the County as before.
Bob Bowers asked how to reach the Board by email. As soon as the website is up and running the Board will be able to be officially contacted by email.
Butch Eggen suggested that the information received at the Town email address could be forwarded automatically to all Board members, if this is something they would wish to do.
COMMENTS BY OFFICERS – Ruth thanked all for being at the meeting and for their interest and input as this is their Town Board.
The next Regular Board Meeting will be July 8, 2003 at 7:30PM at the Crane Lake Fellowship Hall.
There being no further business the meeting was adjourned by Chairman Ruth at 8:20PM.
Jo Ann Pohlman, Clerk Ruth Carlson, Chairman